Yolo Emergency Communications Agency (YECA) maintains recordings and records of all 9-1-1 and non-emergency telephone calls and dispatch activity relating to police and fire response activity in the Cities of Woodland, West Sacramento, Winters and the unincorporated areas of Yolo County.  These records are maintained in accordance with the California Local Government Records Management Guidelines (Rev. 2006), recommended retention and disposition schedule, under the authority of the California Public Records Act (Government Code § 6250 - 6270); and California Government Code §12236.

Requests by citizens or public safety agencies for copies of public records must be submitted in writing.  The YECA Records Custodian will review and process the request within ten (10) business days.  If for any reason YECA is unable to fulfill the request within ten (10) days, the requesting party will be notified by phone or letter.  The notification will include YECA’s intent to release the information and the additional time required to complete the request.  In the event a request is denied, wholly or in part, the requesting party will be notified by phone and letter.  The letter will include the reason for denial.

9-1-1 AUDIO & PAPER RECORDS FEE SCHEDULE

The California Public Records Act authorizes public agencies like YECA to establish reasonable fees to be reimbursed for the actual costs of making the records available.  Actual costs include paper or other media and mailing expenses, as well as time spent locating, reviewing, redacting, copying, and supervising a person’s inspection of original records in order to protect them.  Actual costs also may include time spent by an attorney to review, redact or segregate records for possible exemptions.

Communications Database Research:
$35.00 per hour,  one (1) hour minimum

Audio CD:  9-1-1 or non-emergency telephone call(s) ; Radio dispatch recordings:
$5.00 per CD, one (1) CD minimum

CAD Incident History printout:
$.10 per page, one (1) page minimum

Completed request forms must be accompanied by a check in the amount of the minimum fee, ($40.10).  If it is found that additional payment will be required in order to satisfy the request, you will be notified of the anticipated cost prior to the completion of the work and the balance due will be payable at the time the records are picked up.  If the requested records are unavailable or exempt from disclosure, you will be notified and the payment will be returned via U.S. Mail.

Please fully complete and sign the request form (see right) prior to submission.  Incomplete requests will be returned.

Completed Public Records Request Forms are to be submitted to:

            YECA – Records Request
            PO Box 8508
            Woodland, CA 95776